How to determine the types and setup of AV equipment you need for an event
Electronics Oct 23, 2019
A lot goes into planning an event. However, one area that doesn’t get so much attention is the setup of audiovisual equipment for any event. It’s such a minute but quite a significant aspect of any event. The right screens and sounds set up perfectly can improve engagement with your audience at any event and boost the overall experience. But how exactly do you access the types and best setup of Av equipment to use for any event.
Usually, the starting point is your audience. How many people will you be having a room and how will they sit? With this information, you can work with the set designers to determine the best positioning to give every member of your audience the best line of sight and hearing.
The setting of the hall plays an important role here as well. How far from the stage will they be sitting and how will the AV equipment be positioned to suit this. With this in mind, you can determine if you want to have a single screen, double screens or a giant LED installed. Another related factor is the lighting of the room. This will determine if rear projection will work or front projection will be better. Also, if there isn’t much room to place equipment then going for an LED display would be a better idea. In terms of the sound, the ideal thing to do is to ensure that it is properly distributed with no dead spots in the room so everyone hears the sound clearly.
Finally, you should consider the content of your event. Sophisticated AV equipment is not always needed especially if you have nothing of note to present. For instance, if all you want the screen to do is project a logo and a caption about your event you are better off with a printed version rather than splash money on equipment. But if you have plans for presentations and video then you will need AV setup. Of course, the content of these presentations, the standard you desire and how high you are willing to go in terms of spending will play a major role as well. Putting all these factors together you have the major considerations for planning AV for any event.